It is almost impossible to predict when disaster is going to strike. Whether it be a devastating earthquake or debilitating cyberattack, there is no telling when an event like this will take place. That is why it is so important to make sure there is a plan in place to offset a disaster’s effects to your business, in the event they happen.
What is a Business Continuity Plan?
A business continuity plan (BCP) is comprised of the steps your company will take in order to ensure seamless function in the face of unforeseen circumstances that could potentially harm your organization. For most companies, a BCP will include actions to prevent possible threats, what to do during a disastrous event, and how to deal with the aftermath. The idea of a BCP is that with the proper planning, a business will experience little-to-no negative effects in the aftermath of the unexpected event.
Keys to a Strong Business Continuity Plan
When creating a BCP, there are several key factors to include. With each one, the more detailed you are, the more effective it will be. Here are the most important elements to consider when developing a business continuity plan:
• Identify Objectives – Be sure to map out the goals and objectives for your BCP. If you begin with a clear vision of what the BCP will set out to do, then the plan itself will be easier to lay out and you are more likely to see it executed successfully.
• Create a BCP Team – Choose a team of responsible staff members to oversee the various steps of your business continuity plan. Have a leader from each department and various professional levels to participate. This will not only ensure a well-rounded team, but also build up morale within your organization.
• Analyze Business Impact – In order to have a good idea of what you will need to brace for in the event of a disastrous event, run a business impact analysis. Take a look at the various potential scenarios and analyze the effect they will have on each department of your company. Use these results to backtrack and create preventative, response, and recovery strategies.
• Test and Update Regularly – Once you have your BCP put together, thoroughly train your staff and do test-runs every so often. You can make this annual event if you choose, as long as everyone participates. This will give you a good idea of any holes that need to be filled and allows you the opportunity to adjust the plan as needed.
Having a BCP in place is crucial to keeping your company functioning smoothly throughout and following an unforeseen catastrophe. If you would like to learn more about implementing a business continuity plan for your organization, contact Golden Gate Office Solutions today! We would be happy to walk you through the process and provide insight on how a BCP will help your business.
