Few if any departments within a business deal with more paperwork than Human Resources. Job applications, resumes, performance reviews, exit interviews, payroll documents…it’s an extremely paper-intensive environment. The remote work movement only adds to your HR department’s challenges, with employees working outside of the office making paper-based forms no longer practical. If ever there was a department that would benefit from paperless forms, it’s Human Resources.
Paperless forms make it possible for you to create, distribute, and process HR documents electronically, eliminating the sheer volume of paper documents dealt with, while making your employees’ lives easier. Here are some of the ways Human Resources will benefit from switching to paperless forms.
Easier access for remote employees – Staff working outside of the office no longer have to print documents, sign them, scan them, and email them back to HR. Instead, they can securely access digital versions of the documents they need, fill them out and sign them electronically, then have them stored in an encrypted repository protected by controlled access rights.
More efficient onboarding – Bringing new employees on board requires a mound of documents to be distributed, filled out, and scanned. This is a slow, insecure, laborious process. On the other hand, imagine paperlessly onboarding your new hires. All of your forms would be filled out and signed online, then stored in secure locations where they can be accessed immediately when necessary, by those with permission. Just share a link with the new employee and they can fill out, sign, and submit the paperwork required.
No more mountains of paper to file – Obviously, going paperless means no more paper, and no more paper means no more filing. Or space required to store all of these files. With your forms in electronic format, you’ll put an end to file folders for each employee kept in metal filing cabinets, freeing up much-needed space in your office. You’ll also free up time for your employees, as they’ll no longer be burdened by manual searches for paper documents, which can easily be misplaced or lost.
Is your Human Resources department ready to make the move to paperless forms? Golden Gate Office Solutions partners with the most trusted vendors in the world to offer the document solutions San Francisco Bay Area businesses need to optimize their workflows. Contact us today to learn more.
