The world might’ve gone almost entirely digital, but copiers are seemingly not going anywhere. According to PWC, the average U.S. office worker still uses around 10,000 sheets of paper annually, signaling that physical documents and hard copies still play a major role in the modern workplace. Whether making copies of contracts or scanning essential documents, you need a reliable copier to keep your office running smoothly. Here’s what to keep in mind when looking for a small business copier.
What to Consider When Purchasing a Small Business Copier
Finding a reliable small business copier is easy when you know what to pay attention to. Here are three key questions to ask yourself before making a decision.
1. What Is My Budget?
The cost of a small business copier can vary greatly from model to model. So, before looking at available copiers and potentially getting attached to a specific model, establish your budget to ensure you stay within your financial limits. Remember to factor in the consumables and the cost of service and maintenance to make a comprehensive budget that covers ongoing expenses. If you’re on a budget, look for ENERGY STAR-certified copiers, as they will save you money in the long run.
2. How Often Is the Copier Used?
If your business is in constant need of hard copies, you’ll need a machine that can keep up. Similarly, companies with low print volumes can settle for a more cost-effective, low-capacity small business copier.
3. Which Features Do I Need?
Different copiers have different features. The basic models will only allow you to make simple copies (which is all some small businesses need). On the other hand, feature-packed machines allow you to print, scan, fax, and safeguard your files, making them a better choice for businesses with diverse document management requirements.
How to Choose the Right Small Business Copier Supplier
When purchasing any equipment for your office, choosing a reputable supplier is paramount. Purchasing small copiers is no different.
Besides choosing a small business copier provider with a reputation for reliability, service, and support, look for companies that offer a large selection of copier brands and models. This allows you to choose a small business copier that fits your specific needs and not just settle for whatever is available.
Golden Gates Office Solutions: Your Office’s Midas Touch
If you run your business from San Francisco, you’ll have no trouble finding the perfect small business copier for your office. Whatever requirements you might have for a copier, Golden Gates Office Solutions has got you covered. Contact our team today to inquire about our extensive selection of office equipment and find the perfect solution for your business needs.
