Every organization would benefit from having a robust document management solution. It’s a highly efficient system that manages and stores legacy files and other processes that have paper-based originals, along with all of the digitized files. Everything is either created in, or converted to, a digital format for improved ease-of-access and document control. Most businesses [...]
The Association for Information and Image Management definition of electronic document management systems (DMS) is as good as any: DMS is the use of computers to “store, manage, and track electronic documents and electronic images of paper-based information.” That information is typically gathered using a document scanner. In short, electronic document management is the way [...]
Your documents, whether they are in paper or digital form, are crucial to the livelihood of your company. However, managing large numbers of documents—especially when they come from different sources, departments, and locations—can be quite challenging. Thankfully, there’s a better way to store your files: document management. A document management solution provides you with the [...]
In the simplest form, document management software is an application that carries out document handling tasks like archiving of old documents, creation, organization, sharing, retrieval, and other official activities usually done on/with documents. The major advantages of digitalizing the management of your documents are speed and accuracy. Since business managers, CEOs, COOs, and CIOs are [...]
Due to the upward trend of data breaches over the past several years, data security has become a priority for modern organizations regardless of their industry. According to the Identity Theft Resource Center, a staggering 22,408,258 records were exposed (668 data breaches) between January 1 and July 2 of 2018. Regulatory compliance is not an [...]
Take a look around and it’s no secret that we live in a digital world. Over the years, companies have been searching for better ways to manage the different digital business approaches that provide the largest gains in efficiency and productivity at the workplace. The main idea behind this adaptation stems from the transition from [...]
Document workflow automation is all about streamlining your processes, removing repetitive manual tasks, and making life easier for your employees. This type of automation is not about replacing people; rather, it’s about helping them do their jobs more effectively and efficiently. With today’s technology, it’s easier than ever to incorporate automation into your workflows. Once [...]
If you are thinking about implementing a document management system within your business, chances are, you probably have a few questions in mind. Let’s take a look at some of the most frequently asked questions (FAQs) associated with these invaluable solutions. Many of these FAQs may even provide you with information that wasn’t on your [...]
Properly managing the flow of information inside and outside of an organization is an ongoing challenge. This is where document management comes into play. Document management is all about streamlining your document workflows through a digital approach that will positively affect your business in a multitude of ways. This positive impact includes reduced storage space, [...]
Businesses today are keenly aware that to be competitive, they have to minimize costs, maximize efficiencies, and focus on getting results. Fortunately, one tool can help accomplish all of these: Managed Print Services (MPS). With MPS, your entire print infrastructure—devices, supplies, maintenance, troubleshooting—are handled by a dedicated, outside vendor. An MPS partner is an essential [...]
