Odds are your company still prints a lot of documents. While much of the way we conduct business today is done digitally, all of the predictions about the paperless office were more than a bit premature. The average employee prints an incredible 10,000 pages a year. Walk into almost any modern office and you’ll find copiers and printers in service, active participants in that company’s workflows. The fact is businesses still rely on office equipment. And because of that, there’s a solution known as Managed Print Services (MPS).
With MPS, you hand off the responsibility of managing your printing environment to a professional provider of office technology. With this burden off of your hands, your business will reap a number of benefits while remaining within your desired budget. Let’s get into what small- and medium-sized businesses (SMBs) can expect to realize when they turn to Managed Print Services.
Improved Security – Cybersecurity should be front of mind for every company. And while many do take threats seriously, they often overlook the source of a major vulnerability: their copiers and printers. If your devices handle sensitive information, it could be at risk. Once connected to a network, your printer is as susceptible to hacking as any other device. Even if it’s not networked, a printer still poses risks. A printed document containing confidential data can be picked up from the tray by someone not meant to have access to that data. Through measures such as regular security patches and pull printing, MPS will ensure your devices are properly protected to prevent your data from falling into the wrong hands.
Reduced Downtime – When you rely on your printer you can’t afford downtime. Workflows and projects can be put on hold when you can’t print due to a mechanical problem or running out of consumables such as toner. MPS helps you avoid downtime by monitoring your devices, enabling your MPS provider to identify when your printer needs service or is running low on supplies. They will ensure uptime by preventing problems before they present themselves.
A Greener Office – Sustainability is important to many businesses these days, who make it a priority to operate in a greener manner. MPS is a great way to help you reach this goal. Through MPS, you can identify and cut down on wasteful printing, eliminate unnecessary or redundant devices, and upgrade to more energy-efficient machines.
These are just some of the benefits SMBs will experience from Managed Print Services. If you’d like to learn more about MPS or get started with a print assessment, contact Golden Gate Office Solutions today.
