Office products are valuable pieces of technology that make our business processes more manageable. However, you do not want your employees to struggle with outdated or unreliable technology that doesn’t meet their needs or can’t accommodate the workload. Thankfully, there is no shortage of options out there for office products that will fit your company’s specific needs without breaking your budget. Printers, scanners, and copiers are a big part of doing business, and thankfully they’re affordable enough to allow any business to take advantage of the efficiency provided by these devices.
Giving Your Employees a Helping Hand
Companies need to provide their staff with the resources they need to do their job as painlessly and effectively as possible. Modern office products do just that. The varied options available today in hardware, software, and online applications give businesses an endless array of solutions for streamlining everyday duties that take up a lot of employee time and be a source of frustration. The helping hand you can provide your employees through office products goes a long way to reducing burnout and optimizing overall company performance. Regardless of your industry or field, there is technology available to help streamline your business processes and make your employees’ jobs easier.
Office Products That Optimize Your Workflows
Odds are, your company still utilizes paper documents as part of doing business. Despite all of the predictions of the paperless office taking over, the reality is going completely paperless isn’t realistic. However, office products such as multifunction printers (MFPs), scanners, and production printers can play a key role in helping you create, manage, and work with documents more reliably and efficiently. Here’s why most workplaces would be lost without them and the support they provide their employees.
Multifunction Printers
Multifunction printers are ubiquitous office products that boast unparalleled versatility, which is what makes them so common to this day. They are an all-in-one solution that acts as a printer, copier, scanner, and fax machine, all from a single device. By getting access to all of this functionality in one office product, you’ll save money, save electricity, and save space.
Duplex or double-sided printing is a common feature among MFPs that automatically prints on both sides of a document without manual intervention, saving businesses time and employee effort. Depending on the types of documents you create and how you will be working with them, MFPs offer a wide variety of impressive finishing options to help you eliminate mundane, manual tasks for employees while creating documents you can be proud to hand out to customers, vendors, or investors. Whether it’s folding, hole punching, stapling, or binding, when equipped with these options your MFP can effortlessly handle these tasks for you.
Last but not least, modern multifunction printers boast a wide variety of applications designed to make your workflows more efficient and secure. They’re smart devices that are far more than just printers, having evolved by leaps and bounds from their predecessors.
Scanners
Scanners are an extremely useful tool that promotes efficiency and collaboration. Scanning paper documents, converting them to digital versions, then storing them and working with them in electronic form enables businesses to optimize their workflows. Digital documents are more quickly and easily filed, saving time and putting an end to fruitless searches for lost or missing files. Documents can be indexed and searched digitally by keywords and shared with points and clicks of a mouse. When stored in electronic form, you can access documents from wherever you are, and more than one employee can access them at a time.
Some companies in certain industries have to meet various regulations. Keeping records becomes a breeze with a scanner and document management software, improving your regulatory compliance. It’s also easier to backup digital versions of documents for disaster recovery purposes. And those electronic versions won’t be at risk from events such as a fire, flood, or natural disaster.
Wide Format Printers
Many businesses need to print on mediums larger than an 8 ½” x 11” piece of paper. Wide format printers not only provide you with the flexibility to print big but on a vast array of substrates. Would you benefit from printing eye-catching posters, banners, signs, decals, marketing materials, vehicle wraps, or trade show graphics? Wide format printers can create jobs of over 100 inches while accommodating substrates such as fine art paper, canvas, vinyl, textile, PVC, metal, and wood.
Production Printers
Production printers are made to handle the biggest of print jobs at an impressive rate of speed, save you loads of time without sacrificing quality. With production printers, speed is the name of the game—some of these powerhouses can print well over 100 pages per minute! If your company regularly prints jobs of multiple sheets in high quantities, think of how much money you would save by cutting out the professional print shop and creating these documents in-house. Production printers are perfect for creating jobs such as pamphlets, brochures, booklets, and reports that are made up of significant amounts of paper.
Should You Buy or Lease Office Products?
In addition to the options you have when it comes to office products, you also have options when it comes time to add a new one to your office. You can lease a device for a pre-determined amount of time, or buy it outright. Both options have their pros and cons, so which approach makes more sense for your business depends on a number of variables. However, if you’re not looking to make a sizable capital investment upfront and would like the option to upgrade to the latest, greatest technology down the road so you’re not stuck with an obsolete piece of equipment, leasing would be the way for you to go.
Golden Gate Office Solutions proudly partners with industry-leading vendors to offer hardware and software solutions including copiers, printers, fax machines, scanners, wide format printers, and production printers. Contact us today to learn more about how our office products can streamline your San Francisco Bay Area business’s workflows.
