Many businesses rely heavily on technology, resulting in a reduced dependency on paper. That being said, many companies still have yet to go completely paperless, which could mean missed opportunities. If your San Francisco company is considering going paperless, there are many advantages to getting started today.
- Increase Efficiency
The better your efficiency, the more productive your team can be. Going paperless means your staff spends less time performing clerical tasks and can focus on core competencies to help your business thrive. Digital documents result in far fewer mistakes than filling forms out by hand—and less time spent remedying errors.
- Better Organization
Investing in technology designed to take the place of completing, filing, organizing, and keeping track of documents goes a long way towards boosting organization. Instead of digging through filing cabinets, your team performs simple searches to find what you need. A paperless business also means no more lost paper documents or time wasted searching for paper.
- Reduced Costs
While going paperless saves a lot of paper and results in less waste, you also scale back on many other office expenses. Fewer purchases put money back in your budget to utilize for other things that promote the success of your enterprise. Think of all the money you can save on printer wear and tear, ink, toner, postage, and other costs associated with processing paper.
- Stronger Compliance
Businesses must adhere to stringent regulatory and industry compliance requirements more than ever. Going paperless significantly improves your ability to comply with regulations such as HIPAA, SOX, GDPR, and the newest regulations enacted in many states, such as California and Virginia. Trying to maintain compliance with paper systems gets complicated very quickly. However, paperless documents leave digital footprints—far easier to follow, empowering businesses to demonstrate their compliance during audits.
- Stronger Productivity
When documents are in the cloud, your team can easily collaborate, work remotely, or otherwise access them when needed. This eliminates the need to physically hunt for files to share and fax. Storing documents electronically also improves the customer experience because it’s fast and efficient.
- Targeted Marketing
A strategic aspect of tech is it can be utilized for marketing purposes. You can use data for lead generation by sending special offers, email blasts, and promotions. They encourage customer retention since the marketing material can be targeted instead of “cold call” paper documents, further saving money.
Modern technology has made going paperless an easy transition. Want to learn more about how paperless can benefit your San Francisco company? Golden Gate Office Solutions can help. For more information and to book a consultation, contact us today.
