Most business owners spend well over $30 per employee per month on office supplies. One of the best ways to reduce your expenses is to take care of your copiers. Our small business copier maintenance checklist will show you how it’s done.
Why Is Small Business Copier Maintenance Important?
Having a robust small business copier maintenance plan is essential for many reasons. Primarily, it reduces downtime caused by malfunctioning equipment. By regularly replacing parts of your device, you lower the risk of breakdowns, resulting in fewer interruptions.
Additionally, servicing your copy machines lets you spot and address problems before they cause extensive damage. This can improve the performance of the device, keeping it from malfunctioning and ensuring high-quality copying.
What Does Small Business Copier Maintenance Involve?
Maintaining a small business copier typically involvesthe following tasks.
Eliminating Static Electricity
Static electricity can threaten the operating system of your copier. To protect your equipment, put a rubber mat in front of it. It will remove any traces of electricity from your team before they touch the machine.
Clean the Glass
Grime and dust build up on the glass of your device can leave streaks and smears on documents. Scrub the glass with a glass cleaner and wipe it down every day.
Dust the Internals
Besides external parts, internal components are also notorious for attracting dust. To keep them in good condition, dust them with a soft dry cloth.
Wipe the Cartridge Head
While inspecting the copier internals, check your cartridge head. Left unchecked, grime and dust can lower the quality of your copies. Wipe the item with a moist cotton pad to remove any debris.
Take Care of the Paper Rollers
The most common problem you may have with your small business copier is paper jams. The leading cause is dusty paper rollers, which prevent the paper from moving through the system as easily. To solve the issue, wipe your paper rollers using a lint-free cloth.
Maintain the Drum
The copier drum is the component that transports the toner to your paper, but too much toner can clog the mechanism. Specialized bars allow you to scrape off excess toner and return the drum to its former condition.
Get a New Copier When Necessary
Even with comprehensive maintenance, your small business copier won’t last forever. You’ll need to invest in a new machine when the old deviceis on its last legs.
That’s where Golden Gate Office Solutions comes in. We can provide copiers of all major brands for your San Francisco business to minimize disruptions. Reach out to us today.
